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Representatives and donation receipts

Add your board, signature and tax exemption notice (Freistellungsbescheid), and issue donation receipts (Zuwendungsbestätigungen) for individual donations.

14 articles

  • Set up donation receipts

    Under Representatives, you set up in four steps who represents the community and who signs. After that, the Studio issues donation receipts.

  • Enter the board

    In the first step, you enter who represents your community. The chair is required; other positions are optional.

  • Add the signature

    The signature appears on every digital donation receipt. It's drawn in the Studio, on a phone via QR code, or via a link sent by email.

  • Add the tax exemption notice

    Upload the tax exemption notice (Freistellungsbescheid) from your tax office and enter the tax office, tax number, date, period and purposes. Our team reviews the details.

  • Choose the receipt procedure

    In the last step, you decide whether receipts are created as PDFs with the signature embedded or whether you print each one and sign it by hand.

  • Issue a donation receipt

    A donor wants a receipt? Here's how to issue it in the Studio for a specific payment, with a name and address that you check yourself.

  • Offer donation receipts on the screen

    After a card payment, the screen asks whether the donor would like a donation receipt. They enter their details on their own phone and receive it by email.

  • Revoke a donation receipt

    If a receipt was issued incorrectly or the donation was refunded, revoke it, stating a reason. After that, there's no new one for the same payment.

  • Change the tax number or tax exemption notice

    The tax number and tax exemption notice can still be changed. However, our team has to confirm every change again. Until then, no receipts are issued.

  • Change the board

    After a board election, you enter the new people and add a new signature. Receipts that have already been issued stay as they are.

  • Why can't I issue a donation receipt?

    The Studio only issues receipts once the legal form, tax exemption notice, signature and procedure are in order. Here are the Studio's messages and what you can do.

  • Issue a combined donation receipt

    If someone donates regularly, you combine their donations from one year in a combined donation receipt (Sammelbestätigung). The Studio lists each donation in an annex.

  • Donations up to €300: the simplified proof

    For donations up to €300, the bank statement together with a document from your community is enough for the tax office. You download the document under Representatives.

  • What your community must observe when issuing receipts

    Your community issues the donation receipts and is liable for their accuracy. These are the points you should know.