What details and documents do I need for registration?
Registration and reviewTo register, you need your association's details and the tax exemption notice (Freistellungsbescheid) from the tax office (Finanzamt). The notice is the only document the registration requires.
Step 1: Community
| Field | Required | Note |
|---|---|---|
| Community name | yes | This is how your community appears in the Studio. |
| Username | yes | 3 to 48 characters made up of lowercase letters, digits and hyphens. It starts and ends with a letter or a digit. |
| Umbrella organisation | yes | DITIB, Ahmadiyya Muslim Jamaat or “No umbrella organisation, or a different one”. |
You'll find more about the username in What is the community's username?.
Step 2: Legal details
| Field | Required | Note |
|---|---|---|
| Legal name | yes | Exactly as the community is registered, for an association for example with “e. V.” at the end. |
| Legal form | yes | Registered association (e. V.), Public-law corporation (KdöR), Charitable limited company (gGmbH), Foundation (Stiftung) or Other. |
| Register court (Registergericht) | for an e. V. | For example Amtsgericht Köln. |
| Register number | for an e. V. | For example VR 12345. |
| Tax number (Steuernummer) | yes | Your community's tax number. |
| VAT ID (USt-IdNr.) | no | Only if your community has one. |
| Notice reference | no | The reference number (Aktenzeichen) of the tax exemption notice. |
| Tax exemption notice (Freistellungsbescheid) | yes | PDF or image (JPG, PNG, HEIC, WebP), no more than 10 MB. |
The register court and register number only appear for a registered association. For the tax exemption notice, a clearly legible photo taken with your phone is enough. The file is uploaded straight away, not only when you submit.
Step 3: Address
The street, house number, a five-digit postcode and the town or city are required. The country is fixed as Germany. The platform bills in euros and issues donation receipts (Zuwendungsbestätigung) under German law.
Step 4: Contact
| Field | Required | Note |
|---|---|---|
| Contact email | yes | This is where we send, for example, the decision on your registration. |
| Phone | yes | For example +49 221 1234567. |
| Website | no | Your community's website. |
Why we need these details
The legal name, address, register details and tax number will later appear on every donation receipt. We decide on approval based on these details and the tax exemption notice. After approval, these details have been verified and can only be changed through our team. For more, see Why can't I change the core details any more?.
Related articles
- Register a communityA step-by-step guide to registration: Community, Legal details, Address, Contact and Summary. Submitting is free, and we review your details within 24 hours.
- What is the community's username?The username is your community's short name with an @ in front, such as @koeln-ehrenfeld. It's part of your community's address in the Studio and is fixed after approval.
- What do I need to get started?A list of things to have ready: details and documents for the registration, a payment method for the subscription and the devices for the screen and card donations.
More on “Registration and review”
- What happens during the review?After you submit, we look over your details and promise a response within 24 hours. Your registration doesn't expire during this time, and you don't pay anything yet.
- Why is the Studio blurred?As long as your community isn't active, a blurred overlay covers the Studio. The box on top of it tells you why, for example the review or a pending payment.
- What statuses can a registration have?Draft, Under review, Payment pending, Active, Declined, Suspended and Archived: what each status means and what you do next.
- What should I do if my registration was declined?Being declined doesn't delete anything. You'll see the reason in the Studio and in the email, correct your details and submit the registration again. Your username stays reserved.
- Start the subscription after approvalOnce your community has been approved, the owner starts the subscription and pays for the first month. When the payment is confirmed, the community is active and the Studio is open to you.
Still have questions?
Write to us at info@sadaqa-now.de and include the name of your community. That way we can help you as quickly as possible.